Henley Cricket Club ("the Club") is committed to respecting and protecting your privacy. We want you to know how we collect, use, and store your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

What Information We Collect
We may collect personal data from players (adults and juniors), parents/guardians, volunteers, coaches, and supporters. This includes:

• Contact details (name, address, phone, email)
• Date of birth and emergency contacts
• Medical or allergy information (where relevant)
• DBS check status and safeguarding details
• Team participation and attendance records
• Photographs and videos (with consent)

Why We Collect Your Data
We only collect data that is necessary to:

• Manage club membership and teams
• Communicate with you about fixtures, training, and events
• Keep players safe and comply with safeguarding requirements
• Promote the club and celebrate achievements (e.g. on our website or social media)

Who Has Access to Your Data
Only authorised Club officials, coaches, or volunteers will access your personal data. We do not sell or share your information with third parties for marketing.

We may share limited data with:

• The England and Wales Cricket Board (ECB) or local cricket leagues
• Medical professionals in an emergency
• Service providers (e.g., secure membership platforms or email systems)

Your Rights
You have the right to:

• See the personal data we hold about you
• Correct any errors
• Withdraw consent for non-essential uses (like photography)
• Ask us to delete your information (where possible)

Keeping Your Data Safe
We use secure systems and follow good data handling practices to make sure your information stays protected.

This Privacy Statement is reviewed annually.